RESTATEMENT OF THE BY-LAWS OF
CATHEDRAL MOUNTAIN RANCH ASSOCIATION
CATHEDRAL MOUNTAIN
RANCH ASSOCIATION, a
nonprofit membership corporation organized under the laws of the State of
Montana, hereby adopts a restatement of the following bylaws and amendments.
ARTICLE I – NAME
AND LOCATION
Section 1: The name of the corporation shall
be CATHEDRAL MOUNTAIN RANCH ASSOCIATION.
Section 2: The corporation’s
registered office shall be located at Cathedral Mountain Ranch, PO Box 504,
Nye, Montana 59061.
Section 3: Other offices for the transaction
of business shall be located at such places as the Board of Directors may from
time to time determine.
ARTICLE II –
MEMBERS
Section 1: No person shall be a member of the
Association except a person who is the owner of a lot or condominium unit
within Cathedral Mountain Ranch Subdivision, according to the plats now on file
or additions thereto hereinafter filed in the office of the County Clerk and
Recorder of Stillwater County, Montana.
Section
2: Each owner of each lot or condominium unit in said subdivision,
shall by virtue of such ownership be a member of the Association. However, if ownership of a lot or condominium
unit is vested in more than one person, while each such person shall be a
member, the several co-owners shall be entitled to vote only in accordance with
the provisions of these By-laws on VOTING, Article IV.
Section 3: Membership shall be appurtenant to
and may be separated from ownership of any lot or condominium unit which is
subject to assessment by the Association, but the Association shall not be required
to recognize a change of membership until the deed has been transferred on the
books of the Association; provided that the Board of Directors on its own
volition after consideration by the Board of such evidence as it may require,
may recognize a transfer of membership after
determining that a transfer of ownership has in fact taken place.
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Section
4: For the purpose of determining membership, the purchaser of a lot or
condominium unit who is in possession of the same, even though he may not yet
have acquired deed thereto, shall be deemed the owner of the same, and the
seller shall be deemed to have ceased to be the owner. Any member whose lot
is foreclosed upon by the Association for failure to pay the annual assessment,
shall lose the rights of membership for that lot as of the date the foreclosure
is completed.
Section 5:
Any member who is entitled to vote may have access to the Association
records. Access must be obtained in
writing by a letter to the Board.
Section 6: Taping/video recording of Board or
Annual Meetings may be done at any Board or Annual Meeting by obtaining consent
of the Board and those in attendance at said meetings.
ARTICLE III -
MEETING OF MEMBERS
Section 1: The annual meeting of the members
of the corporation shall be on the second Saturday in July in each calendar
year at the time designated by the Board of Directors. The annual meetings to be held at Cathedral
Mountain Lodge, Stillwater County, Montana, unless written notice of a
different day, or different place, is given by the Board of Directors of the
Association as provided hereafter.
Section 2: Special meetings may be called at
any time by the order of the Board of Directors or by any ten members of the
Association. These special meetings to
be held in Stillwater County, Montana, at an hour and place to be specified by
the Board of Directors or the ten members calling the meeting.
Section
3: Written notice of any annual or special meeting of members shall be mailed
to each member at his last known address as reflected by the Association’s
membership records, not less than 30 days prior to the date of the meeting. Such notice shall specify the time, place and
purpose of the meeting.
Section
4: The budget presented at the Annual meeting must be approved by the members
present and entitled to vote.
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ARTICLE IV –
VOTING AND QUORUM
Section
1: All owners shall be entitled to one vote for each lot or condominium unit
owned. The vote for any lot or unit
owned by more than one person shall be exercised as such owners may among
themselves determine, but in no event, shall more than one vote be cast with
respect to any such lot or unit.
Section
2: The presence at the meeting of members entitled to cast, or of proxies
entitled to cast, one-quarter of the votes of all lot or condominium owners
shall constitute a quorum. If however,
such quorum shall not be present or represented at any meeting, the members
entitled to vote thereat shall have the power to adjourn the meeting from time
to time, without notice other than as announcement at the meeting, until a
quorum as aforesaid shall be present and represented.
Section
3: At all meetings of members, each member may vote in person or by proxy. All proxies shall be in writing and filed
with the Secretary. Every proxy shall be
revocable and shall automatically cease upon conveyance by the member of his
lot or condominium. No proxy shall be valid
for more than one year from date of issue.
Section
4: No vote may be cast for any lot or
condominium unit which is delinquent in the payment of any assessment by the
Association.
Section
5: Cumulative voting shall not be allowed.
ARTICLE
V – BOARD OF DIRECTORS
Section
1: The corporate powers of the Association shall be exercised by and its
affairs and property managed and controlled by a board of five directors who
shall be elected by the members of the Association.
Section
2: Until the first annual meeting of the members following the incorporation of
the Association, the directors named in the Articles of Incorporation shall
serve, but at the first annual meeting of the incorporation, the members shall
elect three directors for a term of two years and two directors for a term of
one year. Thereafter, as the terms of
directors expire, members shall elect successors for terms of two years
each. Terms of directors are limited to
two consecutive 2 year terms or 4 years at one time. This does not preclude the election of a
former director after a vacancy of
2 years from his previous term.
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Section
3: All directors must be a lot or
condominium owner.
Section
4: Directors need not be residents of
this state.
Section
5: Any director may be removed at any
time by a vote of two-thirds of all the lot or condominium owners entitled to
vote. Removal can take place at any
regular or special meeting of the members, provided notice related to this
matter be given that this matter will be considered at
such meeting.
Section
6: If a director dies or resigns, or
becomes unable to perform Board duties because of a disability, then the
remaining members of the Board may elect a successor who shall serve until the
next annual meeting of the Association, at which time the members shall elect a
successor to fill the balance of the term.
Section
7: Directors shall meet at least one
time a year, immediately following the annual meeting of the members of the
Association for the purpose of electing officers of the board.
Section
8: Special meetings of the directors may
be held at any time on the call of the president or vice-president or any three
members of the board.
Section
9: Notice of directors’ meetings shall
be given at least 14 days prior to the meeting except that notice of the annual
meeting of the directors held immediately following the annual meeting of the
members need not be given.
Section
10: Directors’ meetings shall be held within Stillwater or Yellowstone
Counties, Montana, at a time and place to be specified in the call of the
meeting.
Section
11: A quorum of the Board for the transaction of business at any meeting shall
be three members of the Board.
Section
12: The directors shall elect the officers of the Association. An officer may be removed at any time by a
vote of two-thirds of the members of the Board.
Section
13: The Board of Directors shall have the power to adopt and publish rules and
regulations governing the use of the property of the Association, and the
conduct of the members and their guests thereon, and to establish penalties for
the infraction thereof. The Board’s
actions will be reviewed at the annual meeting to either permanently approve
these actions or modify them.
The
Board has all powers, duties and authority and not reserved to the membership
by other provisions of these By-laws or the Articles of Incorporation.
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Section 14: All building site
construction, remodeling, repair and maintenance projects must be submitted to
the Cathedral Mountain Ranch Association Board of Directors for review and
approval.
Section
15: The Board of Directors shall have
the power, without submitting the same to vote of the members of the Association,
to buy such items or equipment or other services or supplies necessary to
maintain the operation of the Association.
Section
16: In fullfilling
their duties, the Board may not spend in excess of $10,000 not approved by the
membership.
Section
17: The Board of Directors shall have
the power, without submitting the same to a vote of the members of the
Association: (a) to buy such property, both real and personal,as
it shall consider necessary or advisable, provided that the total cost of such
property does not exceed the amount which may be assessed under these By-laws
in any one year, (b) to incur such indebtedness as it shall deem necessary not
exceeding $10,000 and to mortgage Association property to secure such
indebtedness, (c) to lease all or part of the Association property and (d) to
exchange not more than five percent of the Association’s property, both real
and personal.
Section
18: Any action the Board is authorized
to take, may be taken without a meeting, provided every member of the Board gives his or her written consent to this action.
ARTICLE VI – OFFICERS
Section
1: The Board of Directors at its annual meeting
shall elect a President, Vice-President, Secretary, and Treasurer and such
assistants as the Board deems necessary.
Treasurer or Secretary need not be members of the Board, but may be
appointed annually by the Board.
Section
2: The President shall be a member of
the Board. Any two or more offices may
be held by the same person, except the offices of President and Secretary.
Section
3: The president shall preside at all
meetings of the Directors and members, and subject to the control of the Board,
shall have general supervision over the affairs of the Association and its
officers. He shall sign all written
contracts of the Association. He shall
perform such duties as may be incident to his office or as may be assigned to
him by the Board of Directors.
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Section
4: The vice-president shall act for the
president in the event of the absence of the
latter.
Section
5: The secretary shall keep all books
and records of the Association and the Board of Directors and record all
minutes of meetings of both. The
Secretary shall have custody of the Association seal. The Secretary shall also perform such duties
as may be incident to the office or as may be assigned by the Board.
Section
6: The treasurer shall have charge and
custody of and be responsible for all funds and securities of the
corporation. The treasurer shall receive
and give receipts for moneys due and payable to the corporation from any
source, and deposit all moneys in the corporation’s name in banks, trust
companies or other depositories that the board shall select. The treasurer shall submit the books and records
to a Certified Public Accountant or other accountant for annual audit or
review; and in general, perform all of the duties incident to the office of
Treasurer and other duties that the President or board may assign to the
treasurer. Any or all of these duties and responsibilities may
be delegated by the treasurer or the board to a business manager or other
responsible person.
ARTICLE VII – WAIVERS AND CONSENTS
Section
1: When any member of the Association or
of the Board of Directors is entitled to notice of any meeting of members or
directors, such notice may be waived in writing either before or after such
meeting.
ARTICLE VIII- CORPORATE SEAL
Section
1: The seal of this Association shall be in circular form, with the words “ Cathedral Mountain Ranch Association” and the “State of
Montana” in a circle about the outer edge thereof, and the words “Corporate
Seal” across the face thereof.
ARTICLE IX – ASSESSMENTS
Section
1: Within the limitations prescribed in
Declarations of Restrictions filed in the office of the County Clerk and
Recorder of Stillwater County, Montana, pertaining to Cathedral Mountain Ranch
Subdivision First and Second Filings, the Board of Directors may impose
assessments upon the lot or condominium units in Cathedral Mountain Ranch
Subdivision, First and Second Filings, without submitting the same to the
members of the Association. The amount
of the assessments shall be uniform to lot and condominium owners alike. No assessments made by the Board of Directors
shall exceed the sum of $275.00 per year per undeveloped lot or $525.00 per
year per developed lot or condominium unit unless specifically approved by a
majority of the members present and entitled to vote at an annual or special
meeting of the members of the Association.
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Section
2: A special assessment may be levied against all lot or condominium owners
provided it is (1) deemed necessary by the Board and (2) approved by 2/3 of the
members of the Association present and voting at a regular or special meeting
in which the special assessment is mentioned in the notice and (3) uniform to
both developed and undeveloped lots and condominium owners, thus reflecting a
sense of fairness in the special assessment.
Section
3: Assessments shall be secured by a continuing
lien upon the property against which the assessment is made. Any assessments which are
not paid when due shall be delinquent.
If the assessment is not paid within thirty days after the due date, the
assessment shall bear interest from the date of delinquency at the rate of 15%
per annum, and the Association may bring an action at law against the owner
personally obligated to pay the same or foreclose the lien against the
property, and interest, costs and reasonable attorneys’ fees of such action shall
be added to the amount of such assessment.
No owner may waive or otherwise escape liability for the assessments
provided for therein by non-use of the Association lands or abandonment of his
lot or condominium unit
ARTICLE X – DISSOLUTION
Section
1: The Association may be dissolved by
resolution adopted at any regular or special meeting of the members, by the
affirmative vote of two thirds of all the votes entitled to be cast at any
regular or special meeting at which time dissolution is mentioned in the
notice.
Section
2: If such resolution is adopted, then
after satisfaction and discharge of all liabilities and obligations of the
Association, the remaining assets, if any, shall be distributed to the members
on the basis of one share for each lot or condominium unit subject to
assessment under these Bylaws.
ARTICLE XI –
AMENDMENTS
Section
1: These By-laws may be amended at a
regular or special meeting of the members, by a majority of the votes entitled
to be cast.
ARTICLE XII –
RULES AND REGULATIONS
Section
1: The Association shall have the
authority to adopt rules and regulations for governing the conduct of its
members on the property.
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In
WITNESS WHEREOF, 0n July, 2001, the undersigned have executed this instrument
as
evidence of the adoption of the aforesaid Bylaws of this Association
/s/
David Nighbert – Director /s/ Erling Tufte – Director
/s/
William Clossin – Director /s/ Chris Allen –
Director
/s/
Robert Holmes – Director
FOOTNOTE; These Bylaws have
been restated to reflect past amendments
and
to correct the language of the original
bylaws.